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Forward Motion – Privacy Policy

Last updated: 12 January 2026

Forward Motion (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect your information when you interact with us online or sign up for our communications.

1. Who We Are

Data Controller:
Forward Motion
Kai Cant
15 Churchill Close
Dover
Kent
CT15 6AJ
United Kingdom

Email: privacy@forwardmotion.events

2. What Data We Collect

We collect and process the following categories of personal data:

Information you provide

When you sign up, enter a competition or join our mailing list we may collect:

• Email address
• Mobile phone number
• First name
• Event or brand preferences
• Consent records

Automatically collected data

When you visit our websites and landing pages we collect:

• IP address
• Device type, browser, operating system
• Pages visited and actions taken
• Facebook/Instagram advertising identifiers
• Cookie and tracking identifiers

This is collected using:

• Meta (Facebook/Instagram) Pixel
• Website cookies and analytics tools

3. How We Use Your Data

We use your data to:

• Send you event announcements, presales, ticket links and offers
• Send SMS alerts for important event updates
• Run email marketing campaigns
• Measure advertising performance on Facebook and Instagram
• Create custom audiences and lookalike audiences for advertising
• Improve our websites and marketing

We do not sell your data to third parties.

4. Legal Basis for Processing

Under UK GDPR and EU GDPR, we process your data on the basis of your consent.

You may withdraw consent at any time.

5. Email & SMS Marketing

When you sign up, you explicitly consent to receive:

• Emails about Forward Motion events and promotions
• SMS messages about ticket releases, reminders and updates

Every email includes an unsubscribe link.

SMS messages include STOP instructions.

6. Advertising & Meta Pixel

We use Meta (Facebook & Instagram) Pixel to:

• Track conversions
• Measure advertising effectiveness
• Show you relevant event adverts
• Create custom and lookalike audiences

This may involve Meta receiving:

• Your IP address
• Browser and device info
• Encrypted identifiers

This data is processed under Meta’s Data Processing Terms.

7. Data Storage – Mailchimp

We store and process your personal data using:

Mailchimp (Intuit Inc.)
A GDPR-compliant email & marketing platform.

Mailchimp stores data on secure servers and complies with:

• UK GDPR
• EU GDPR
• Standard Contractual Clauses for international data transfers

Mailchimp acts as our Data Processor.

8. How Long We Keep Your Data

We keep your data only for as long as:

• You remain subscribed
• Or as required for legal and compliance purposes

If you unsubscribe, your data is automatically removed or anonymised.

9. Your Rights

You have the right to:

• Access your data
• Correct your data
• Request deletion
• Restrict processing
• Withdraw consent
• Object to marketing
• Request data portability

You can exercise these rights by contacting us.

10. Cookies

We use cookies for:

• Website functionality
• Analytics
• Advertising (Meta Pixel)

You can manage cookies through your browser or cookie banner.

11. Data Security

We use:

• SSL encryption
• Secure servers
• Access controls
• Encrypted data storage

to protect your information.

12. Complaints

If you are unhappy, you may complain to:

Information Commissioner’s Office (ICO)
https://ico.org.uk

13. Updates

We may update this policy from time to time.

The latest version will always be available on our website.

Forward Motion · Street After Party · theforwardmotion.co.uk